Assessor Resource

FNSICACC303B
Prepare, match and process receipts

Assessment tool

Version 1.0
Issue Date: May 2024


This unit requires the application of skills and knowledge required to prepare, match and process receipts. The unit encompasses receiving, identifying and recording receipts, matching receipts to documentation, entering data into organisational operating/accounting systems and filing necessary documentation.

It may apply to a range of financial industry contexts such as banking, credit unions, insurance sectors etc. The unit has application to those individuals whose job function requires them to process, match and process receipts.

This unit requires the application of skills and knowledge required to prepare, match and process receipts. The unit encompasses receiving, identifying and recording receipts, matching receipts to documentation, entering data into organisational operating/accounting systems and filing necessary documentation.

It may apply to a range of financial industry contexts such as banking, credit unions, insurance sectors etc. The unit has application to those individuals whose job function requires them to process, match and process receipts.

This unit describes the functions involved in preparing, matching and processing a range of financial receipts.

This unit describes the functions involved in preparing, matching and processing a range of financial receipts.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)

Prerequisites

Not applicable.

Employability Skills

The required outcomes described in this unit of competency contain applicable facets of employability skills. The Employability Skills Summary for the qualification in which this unit of competency is packaged, will assist in identifying employability skills requirements.

The required outcomes described in this unit of competency contain applicable facets of employability skills. The Employability Skills Summary for the qualification in which this unit of competency is packaged, will assist in identifying employability skills requirements.



Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

EVIDENCE GUIDE

Assessment of performance requirements in the unit should be undertaken in an industry context. The Evidence Guide identifies the critical aspects, knowledge and skills to be demonstrated to confirm competency for the unit. Competency is demonstrated by performance of all stated criteria including the Range Statement applicable to the workplace.

Overview of assessment requirements

To achieve competency in this unit, a person must be able to demonstrate:

knowledge of company organisational policies and procedures for preparing, matching and processing receipts

knowledge of industry and legislative requirements for processing receipts

ability to receive, identify and record receipts

ability to match receipts to relevant documentation

ability to enter data into organisational systems

ability to file documentation

Critical aspects of evidence

Evidence required for demonstration of consistent performance:

Competence in this unit must be assessed over a period of time in order to ensure consistency of performance over the Range Statement and contexts applicable to the work environment.

Delivery/relationship to other units:

This unit may be assessed on its own or it may be assessed with other units that cover related skills and knowledge.

Evidence is most relevant when provided through an integrated activity, which combines the elements of competency for the unit, or a cluster of units of competency.

Assessment requirements

Method of assessment:

For valid and reliable assessment of this unit, evidence should be gathered through a range of methods to indicate consistent performance.

Assessment of this unit of competence will usually include observation of processes and procedures, oral and/or written questioning on underpinning knowledge and skills and other methods as required.

Context of assessment:

Assessment of performance requirements in this unit should be undertaken within the financial services industry context and should cover aspects of personal/financial responsibility and accountability.

Aspects of competency, including the attainment of relevant knowledge and skills, may be assessed in a relevant workplace, a closely simulated work environment, or other appropriate means that clearly meet industry competency requirements.

Resources required for assessment:

Unless otherwise specified, there are no significant resource implications for assessment of this unit, apart from access to a relevant workplace or closely simulated office environment and the use of a range of office equipment, technology and consumables. These may include standard commercial computer hardware, software, telephones, facsimiles, and other relevant office equipment.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

REQUIRED KNOWLEDGE&SKILLS

Knowledge requirements include:

company policy and procedures

knowledge or awareness of relevant acts and regulations

legal systems and procedures

industry codes of practice

computer systems

procedure writing

Skills requirements include:

computerised spreadsheet and database

data analysis and interpretation

evaluative and general analytical skills

negotiation and interpersonal skills

The Range Statement relates to the unit of competency as a whole. It allows for different work environments and situations that will affect performance.

The following variables may be present with training and assessment depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts. If bold italicised text is shown in Performance Criteria, details of the text are provided in the Range Statement.

Receipts may include:

cheques

cash

bankers orders

postal money order

cash journal entry

direct debits

credit cards (direct, mail and telephone)

direct drawing

payroll deduction

Receipt system may include:

investment

loans

cash receipts debiting

assets

commissions

receipting system may take account of optimising legislative requirements including Financial Institutions Duty (FID)

Industry and legislative requirements may cover:

Australian Accounting Standards

relevant Insurance Act

Consumer Credit legislation

Privacy Act

Taxation Act

Cash Transaction Act

industry codes of practice

Australian Securities and Investments Commission (ASIC) code

Trade Practices Act

Stamp Duties Act

occupational health and safety (OH&S) acts and guidelines

Systems may be:

manual

computer based

Data and allocation discrepancies may include:

key stroke error

incorrect account allocation

Company policy and procedures may include:

operations manuals

internal control guidelines

computer systems documentation

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Established procedures are followed 
All receipts are checked for accuracy against remittance document 
All receipts are accurately recorded in accordance with company procedures 
Remittance types are accurately identified to ensure correct allocation 
Batching is completed in accordance with company systems and operating procedures 
Relevant departments are advised of total daily receipts according to company operating procedures 
Receipts are checked and matched to documentation accurately and promptly in accordance with company procedures 
Security of documentation is maintained to protect interests of all parties to transaction 
Unmatched receipts are noted for follow-up and/or referral in accordance with company, industry and legislative requirements 
All receipts are accurately allocated to appropriate chart of account areas 
Data is entered to systems without error and within time requirements, as specified in relevant company policy and procedures 
All receipts are accurately matched to system debit 
Data and allocation discrepancies are identified promptly to enable early follow-up 
Advice on source and solution to discrepancies is sought, where necessary, to solve outstanding problems 
Related systems are updated 
Reconciliations are completed and discrepancies between general ledger and sub systems are resolved 
Documentation is filed promptly in accordance with company policy and procedures 
Location of filed documentation is traceable 

Forms

Assessment Cover Sheet

FNSICACC303B - Prepare, match and process receipts
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

FNSICACC303B - Prepare, match and process receipts

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: